Preview Mail
The Preview Mail function is activated by the toolbar
button or File menu option by that name.
This feature lets you examine and selectively retrieve or delete messages
from your POP3 server without going through the normal process of retrieving
all the mail at once. If you have your account configured to work
with an IMAP4 server, this toolbar button and menu option will instead
bring up the Preview IMAP4 Mail function, which
is quite similar to POP3 Preview Mail in some ways and very different in
others.
When you use this function with a POP3 server, the first thing you'll
see is the Preview Mail Setup dialog. Its settings will be filled
in using the information in your General Settings.
You can change the POP3 server, userid, password, and port number as desired,
if you want to preview the mail in some account
other than the Polarbar Mailer account you have open at the moment. You
can select whether you want to see the information about all the
messages, only the oldest 10 messages, only the newest 25 messages, etc.
If you turn off the Retrieve message headers checkbox, the program
will not attempt to get the message information from the server before
displaying the following window. This can be useful if you know exactly
what you want to do and exactly what message you want to do it to and you
don't want to waste time retrieving needless information first. However,
if you have a problem downloading a specific message, to make sure that
the problem is with the server and not with the Polarbar Mailer,
use the
Retrieve selected message to a file option (see below).
If the problem is caused by the Polarbar Mailer's reaction to something
in the message, this option will bypass the problem because the program
will retrieve the message and store it in a file without trying to interpret
it in any way. If this method also fails, then the problem must be
something that's affecting the server and not the program.
The Count Messages button tells you how many messages there are.
The List Messages button tells the program to proceed to the
main Preview Mail window. If the Retrieve message headers
checkbox was not turned off, the program will begin retrieving information
from your POP3 server about each of your waiting messages and will display
that information in the Preview Mail window's columns. Like the message
list panel in the upper right of the program's main
window, you can sort the entries according to the data in any column
by pressing the button at the top of that column. The right mouse button
menu of each item in the list contains most of the same options as the
Preview Mail window's File menu:
-
View first 50 lines of the selected message
-
Also activated by doubleclicking on an entry in the list. This option shows
only the first 50 lines of the message in the "unformatted" window (see
below).
-
View the selected message (unformatted)
-
This option shows you the whole message, in the exact format in which it
was sent, without tab-to-space translation, without word wrap, with encoded
attachments still inside, etc. The
File menu of this window has
a Print option and the Edit menu has a Copy option
to copy the selected text to the clipboard if you're using an operating
system that has a clipboard.
-
View the selected message (formatted)
-
This option shows you the whole message, in a separate browser window very
much like the ICE HTML browser in the program's main
window. The Message menu of this window has several of the options
from the same menu of the program's main window.
-
Retrieve selected message to a file
-
This option places the message into the file you specify.
-
Retrieve selected message(s) to inbox
-
This option retrieves the selected messages just as a normal mail retrieval
would do.
-
Retrieve marked message(s) to inbox
-
This option is just like the one above except that it acts upon the marked
messages rather than the selected ones (see below).
-
Mark selected message(s)
-
This option marks the selected messages. That means it puts a green arrow
into the leftmost column of the Preview Mail list window and later use
of any option which works upon marked messages will work upon that message.
One use for this option is, while you're reading messages, to mark the
ones that you will want to delete. After you've read and/or retrieved the
ones you want, you can delete the right messages without having to remember
which ones you wanted to delete because you will have marked them as you
went along.
-
Mark all
-
This option marks all of the messages instead of just the selected ones;
see above.
-
Unmark selected message(s)
-
This option unmarks the marked ones of the selected messages; see above.
-
Unmark all
-
This option unmarks all of the marked messages; see above.
-
Delete marked message(s)
-
This option, after asking you if you're sure you want to do it, deletes
the marked messages (see above) from the POP3 server and closes the Preview
Mail window. There will never be any way for you to get any of the messages
back after doing this and that's why the program makes it slightly difficult
to do by making you mark the messages first.
-
Refresh the list of messages
-
This option returns you to the Preview Mail Setup dialog to get
a new list of the messages in the same POP3 account or a different one.
-
Stop message refresh
-
This option makes the program stop getting new header information from
the POP3 server.
As long as the Preview Mail window is open, the program will issue a STAT
command to the POP3 server every 60 seconds, so that the POP3 server will
not time out for lack of activity. This is good for the Polarbar Mailer
user but bad for the POP3 server, so please remember not to leave this
window open longer than you need to.