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Mail Documentation
This documentation addresses only the mail synchronization function of
Lotus Notes mConduit. The Mail synchronization provides the way to send
mail messages from the Palm devices, and transfer mail messages from Lotus
Notes into te Palm device.
There are some differences between Lotus Notes Mail function and Palm Mail
application, these differences described below.
The Mail synchronization function of Lotus Notes mConduit has several options,
grouped together into a dialog box, looks like the following:
Enable NotesMail synchronization
With this checkbox you can enable to disable the Mail synchronization
Palm to Notes
- Send Outgoing Messages
If this checkbox is checked, messages from Palm Outbox will be sent via
Lotus Notes.
- Save sent mail in Notes
If checked, all the sent mail from Palm will be saved in the Sent folder
in Notes.
- Draft
Messages from Palm Draft category will be synchronized against Notes Draft
folder. This includes the added, modified and deleted records in Palm.
See the note about Draft in the Differences beetween Lotus Notes Mail and Palm Mail application for details.
- Deletions
Controls whether the deleted (mean purged) messages from Palm will be deleted
in Notes. See the note about Deletions in the Differences beetween Lotus Notes Mail and Palm Mail application for details.
Notes to Palm
- Inbox
If this checkbox is checked, messages from Notes Inbox will be transferred
into Palm Inbox category. Under the Options, you can select what messages
will be included in the transfer. There are three criterias:
- All Messages: Be careful with this settings, because Palm has limited memory.
- Unread messages only: Messages marked as unread (show in red in Notes).
- Messages since last sync. Mail synchronization keeps track of the last synchronization of mail itself.
Only the new messages will be included in transfer.
- Messages since last... You can select the last interval since the messages will be transferred.
When the Mail synchronization transfers the Inbox messages, the previously
transferred messages will be deleted from Palm Inbox if those are not eligible
for the criteria defined.
For example, if you select Unread messages only selection, then if the
previously transferred messages in Notes are not unread now, those will
be deleted in Palm.
Another example, if you selects All messages, then the previously messages
will not be deleted in Palm if they're in Notes Inbox as well. Also, if
you select Messages since last sync, then all previously transferred messages
will be deleted in Palm. These rules means only one thing: you will see
always the same messages (and same number of messages) in Palm, as you
have in Notes based on the criteria.
- Draft
Messages from Notes Draft folder will be transferred into Palm Draft category.
See the note about Draft in the Differences beetween Lotus Notes Mail and Palm Mail application for details.
- Custom folder to Filed Category
You can specify a custom Notes folder, what exists in your Notes Mail database.
Messages from the specified Notes folder will be transferred into Palm
Filed category. Be careful, when you specify your folder, it must exist
in Notes Mail database. This custom folder transferring works like the
Inbox transferring, except there is no any criteria defnition for message
selection. This option will transfer all messages from the specified Notes
folder.
TRICK: You can create a new folder in your Notes Mail database, like "Palm",
specify this folder in Mail settings dialog of Lotus Notes mConduit. And
when you want to transfer a specific message into Palm Filed category,
you can move that message into this folder.
Differences between Lotus Notes Mail and Palm Mail application
Attachment
Attachments are not transferred from Notes to the Palm. If the original
message in Notes contains one or more attachment, you will see a note about
that fact at the end of message in Palm.
Truncation
Because the Palm has limited memory, Lotus Notes mConduit will truncate
messages exceeding the size selected in Palm Mail Truncate option (see here). You will see a note about the message is truncated at the end of message
in Palm. If you modify the truncated message in Palm, the truncated version
will replace the original message in Notes. This is only valid for Draft
synchronization. Be careful, when editing a truncated message in Palm.
Addressing
When you send a message from Palm, you can use the same addressing format
as you use in Notes. For example,
John Doe/Financing/ABC@ABCUS is a valid addressing format. Also if Lotus
Notes accept the Internet format addressing format, like john@abc.com,
it is also a vaild format. Because the mail sending from Palm is a simply
syncronization of the message into Notes, resolving the destination addresses
is the responsibility of Lotus Notes. You can also use group addressing,
but unfortunately group will not be resolved from your local Notes Address
Book, but will be resolved from groups defined in the Public Address Book
on the Notes server. Maybe this will be fixed in the future.
The easiest way to address mail in Palm, to use the Lookup function in
Palm Mail application, and select the address from Palm Address application,
which already contain the Notes format of adresses, if the Address application
is synchronized with Notes Address book.
Deleted and Purged records
Deletion of a message is two step process in Palm. First, when you delete
a message it will be moved into the Deleted category in Palm, and it is
still accessible and it can be restored. The second step when you select
the Purge Deleted menu item in Palm Mail application. At this step all
messages in the Deleted category will be pruged, and they are no longer
accessible.
When the Deletion transferring option is enabled in Lotus Notes mConduit,
it will only handle the purged messages, and deletes those from Notes Mail
database. Actually Lotus Notes mConduit does nothing with the deleted messages
in Palm's Deleted category, those messages will remain in Notes database
until you purge those from Palm Mail.
Drafts
If you send a previously draft message from Palm, and the previous message
was already synchronized with Notes (i.e. it was a Draft in Notes, too)
the previous draft message will be automatically removed from Notes Draft
folder.
SCENARIO:
You created a New Memo in Notes, didn't finish it and saved it as Draft.
If the Draft synchronization is enabled, Lotus Notes mConduit transfers
this Draft message into Palm's Draft category. Later you finish the message
in Palm, and sends it. Palm Mail application automatically removes the
message from Palm's Draft category. At the next synchronization, the message
will be sent via Notes, and will be removed from Notes Draft, too.
This process exactly the same in the opposite direction. I.e. if you create
a Draft message in Palm, then send this draft from Notes.
Filter settings in Palm Mail
Lotus Notes mConduit doesn't use the filtering options presented in the
Palm Mail Menu Options->HotSync Options selection. The Truncate option
is used, and the transferred messages from Notes will be truncated at the
preferred size.
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